Applicant Profile Set-Up for a New Hiring Cycle
Profile Templates can be found on the Program State Account. See Applicant Profile Templatesfor additional details.
Selecting the Correct Workflow
Starting a New Template from Scratch
When asked ‘Would you like to use an existing configuration template?’, selecting the ‘No, create from scratch’ option will walk you through the entire template creation process without pre-filling anything. Template Type and Audience Selection are the first two questions, as they provide the system with context around age and other data points that applicants will enter as they begin building their profile.
Who is the target audience for this template?
Adult → This will apply only to individuals over 24 who are not currently enrolled in high school.
Youth → This will apply only to individuals who are still enrolled in high school as long as they are not over the age of 24.
All → This template applies to all individuals making profiles in the Hiring Hub, regardless of age or high school enrollment.
What type of template would you like to create?
Apprenticeship
Pre-Apprenticeship (COMING SOON)
Depending on the audience target type that you select, you will be presented with the following questions.
Youth → Who will be approving these profiles?
High School/District Counselor
Education Relationships Manager
Specified User → This option will prompt you to choose a specific individual who is in the system.
N/A - Auto Approve
Adult → What account should applicants be put under?
Youth applicants are generally associated with their high school until they are hired into their work-based learning program. The system does not make the same assumption about adult applicants, so you will be asked to designate which account they should be associated with until they are hired for a work-based learning opportunity.
These individuals will be auto-approved by the system.
Use a Previous Template as an Outline
When asked ‘Would you like to use an existing configuration template?’, selecting the ‘Yes’ option will provide you with the opportunity to choose an existing template that is associated with your Program State from a list. Choosing this option will pre-fill the majority of the template for you, but you will still have the opportunity to verify your choices.
Effective Dates
Hiring Cycke Template Name → The system will auto-generate a recommended name but staff can make adjustments as needed.
Effective Start Date → Dictates when applicants entering the system will fill out profiles with these requirements
Effective End Date → Dictates when the template will no longer be active for applicants.
What is the minimum age of applicants for a profile to be created? → Applicable only for Youth Applicants.
Section Details & Requirements
Program States have different requirements for applicants based on the unique circumstances of the local community. Therefore, program states can build profile requirements that meet their local needs.
How many traits will you require? The maximum number of traits you can require is 5.
How many skills will you require? The maximum number of skills you can require is 10.
How many questions will you require? Please enter a number between 1-5.
The required questions are separate from the question that allows applicants to express interest in a specific work-based learning opportunity they are applying to.
Question Details
The number of questions that you will be able to write out depends on the number of questions that you will require, based on the selection of the previous section.
Feature Options
Additional customization is possible for the applicant experience using the Feature Options section.
Would you like to require the entry of a student ID? → This selection will allow for additional customization.
What should we display to applicants? (e.g. Student ID, OSIS Number, etc.)
Would you like to enable a default posting pause ratio?
What should the application:posting ratio be? → This selection will allow for additional customization.
Would you like to enable "Daily Reporting"? → This selection will enable the time tracking functionality once applicants are converted to Apprentices (or another work-based learning opportunity that requires time tracking).
Terms & Conditions
The Terms & Conditions section displays the current Terms & Conditions(T&Cs) for accepting an offer. Please review and confirm this is still accurate for the audience and profile type.
Template to Create
You will be able to do a final check and confirmation before creating the actual template.
If set up to activate in the future, the template will show up in the ‘Future Profile Template’ list.
